Personal Data We Collect

During the recruitment process we may ask you to provide information, we may record other sources of information about you (e.g. feedback from recruiters), and we may infer or derive other data (e.g. determine your location from your postal code or count up the number of languages you speak). The types of collated information may or are likely to include:

          Personal Details

• Such as name, e-mail address, home address, phone numbers and CV details.

 
          Evaluation Data

• Information provided by other people involved in the recruitment process about your suitability for employment and your status within the recruitment process.

          Your feedback on the recruitment process

• Optional information provided by you about your views on the recruitment process.

          Special Requirements

• Optional information provided by you e.g. medical needs, dietary requirements, disability, dyslexia etc.

          Equal Employment Opportunity (EEO) Information

• Gender, Race, Religion, Veteran, Disability, or other diversity information

How We Use Personal Data

Personal details are used to communicate with you during the recruitment process and by way of background information for the Authority, provided by you, in connection with your application.

Evaluation data is used to record our assessment of your suitability for jobs that you are being considered for and your status within the recruitment process.

Your Feedback data is used by us to improve the recruitment process for future candidates.

Special Requirements data is used by us to make accommodation in the recruitment process for any needs you may have.

EEO Information is used to monitor the recruitment process to ensure our recruitment practices are fair.

We may aggregate your data with other candidates’ data in reports to help us monitor, improve, and plan our recruitment activities. These reports will not include personally identifiable information.

Length of Time We Retain Your Data

We keep personal data only for as long as required for the purpose for which it was collected. This will depend according to the circumstances and the legal basis on which it was collected.

In exceptional circumstances and subject to your agreement, your information could also be processed in relation to other roles that may also be appropriate for you, which would be considered as new application(s). The information you submit will be passed to the relevant area for their consideration once you have agreed to this process.

Reasons We Share Personal Data

Occasionally third parties may provide IT storage services to us. In those circumstances, those third parties shall be required to enter into a confidentiality agreement on no less stringent terms than contained in this privacy statement and to process your data solely in accordance with our instructions.
We do not sell, rent, and trade your personal data.

Your rights: How to Access and Control Your Personal Data

The data controllers of personal data we process for your application are the UK Intelligence Services – GCHQ, MI5 and SIS. More information on how they process your personal data, and your rights, can be found on their respective websites, linked to above:

https://www.gchq.gov.uk/section/about-this-website/privacy
https://www.mi5.gov.uk/privacy-policy
https://www.sis.gov.uk/privacy-policy/

As joint data controllers they will have arrangements in place to deal with any enquiries you may have regarding the processing of personal data. If you wish to do this, contact which service is the most relevant e.g. if you are applying for a post at GCHQ, contact GCHQ.

Cookies and Other Similar Technologies

Cookies Essential to the service we provide

We use cookies on this website to help improve the performance of our digital advertising and to collect basic data about how the website is used so that we can make decisions about how to improve it.

A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts.

Summary of cookies used by this website

We use cookies and other tracking technologies for the following purposes:,

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Targeting Cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

Performance Cookies

These cookies allow us to count visits, user page interactions and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.

Managing cookies

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

• Google Chrome
• Mozilla Firefox
• Opera
• Microsoft Internet Explorer
• Apple Safari
• Microsoft Edge

Blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use all the features on our website.

Changes to this Policy

The terms of this Policy may change from time to time. We shall publish any material changes to this Policy appropriate notices either on this website or contacting you using other communication channels.