Data and Information Specialists Ref. 2704

Social Mobility Foundation AwardThe Times Top 100Stonewall Top Employer 2020 AwardStonewall Top Employer 2019 AwardDisability confident leaderThe Prince's Responsible BusinessThe Times Top 100

Specialist Roles
Central London
Permanent
Full-time and part-time opportunities (flexible working hours available)
£33,350 - £35,534 (depending on skills and experience)

About Us

MI5 and MI6 are part of the UK’s Intelligence Services. We work together to safeguard Britain’s people, interests and businesses from various threats at home, overseas and online, including cyber-attacks, espionage, terrorism, and organised crime. Working across our vital missions, you’ll deliver impact at the heart of national security, all within a supportive and inclusive environment that allows everyone to thrive.


The Role

We are looking to recruit Data and Information Specialists to join MI5 and MI6.  As an increasingly data-driven organisation, data is at the heart of everything we do.  We are working to put data at the forefront, maximising our ability to make best use of data to inform decision-making. 

As a Data and Information Specialist, you will work to maximise the exploitation of our data in a legally compliant way, making active contributions to our core business outcomes and organisational transformation.  You will routinely work with a range of interesting and unusual data, building on your existing knowledge to learn organisation-specific practices. 

In MI5 successful applicants will join a team within the Data Office and may be able to represent the Data Office in different areas of the organisation in subsequent posts.  The Data Office has responsibility for areas including data management, information and knowledge management, policy and data governance. There may be line management opportunities depending on posting. 

In MI6 successful applicants will join a team with the opportunity to work across a number of related subject areas including policy, information and knowledge management, data management, data governance and compliance.

For both MI5 and MI6 you will represent the department and its aims, while supporting delivery of strategic goals.  You will likely complete a first role in a central team, with a focus on data, information or records management, to develop your understanding of the department’s objectives.  You will routinely engage with others across the organisation, providing advice and guidance to ensure wider compliance and standards. 

You will have a role in enabling digital transformation and work in an agile way where needed and remain adaptable to technological changes. This could include managing a range of systems and ensuring that developments in information management tools and practices are implemented. 

You will bring your existing expertise to help us develop and implement best practice, actively contributing to the development of our community.  You will engage with customers, providing advice and guidance to others, problem-solving to meet different requirements and helping to shape your team’s approach. 

There may be opportunities to contribute to the design and delivery of training packages, helping to provide assurance of best practice and meet bespoke training needs, as well as opportunities to mentor others. 


About You 

You will have a professional qualification in Data/Information/Records Management or Data Governance and/or a minimum of three years relevant experience in a Data, Information or Records Management role (e.g. working with Electronic Document and Records Management System (ERDMS), developing information policies, knowledge management). 

•    Demonstrable experience applying policy and legal frameworks to a variety of situations and communicating outcomes to customers. 
•    Excellent problem-solving skills and the ability to capture, understand and deliver against customer requirements. 
•    Taking ownership of work, working with initiative and limited supervision where appropriate. 
•    Active desire to contribute skills and knowledge to the Data and Information Management (IM) community.
•    Ability to work in a team environment, with strong communication and interpersonal skills, you will influence stakeholders, to shape requirements and engage as required as a subject matter expert. 


Training and Development 

We pride ourselves on investing in learning and development, to get the most from people.  You will work towards building, broadening and strengthening your skills by undertaking subject-relevant learning, as well as learning-on-the job.  You will have the opportunity to both deepen and broaden your skill set, while developing expertise of those areas and skills unique to our organisation. You will demonstrate and gain recognition for your skills.  In MI5 you will be supported by our internal Capability Framework. 

In both organisations you will attend an induction which will give you a general introduction to the organisation. You will also receive a section specific induction with members of the team to enable you to learn the specific requirements of your role. In MI5 you will move onto and accredit on a capability framework.

You may have the opportunity to undertake further qualifications, supported by the organisation, if relevant to role. 

You will have a buddy to provide help and advice, both specifically role related and about the organisation.


Rewards and Benefits  

You’ll receive a starting salary of £33,350 - £35,534 (depending on skills and experience) plus other benefits including: 

•    25 Days Annual Leave automatically rising to 30 days after 5 years' service, and an additional 10.5 days public and privilege holidays
•    Opportunities to be recognised through our employee performance scheme
•    Interest-free season ticket loan
•    Excellent pension scheme
•    Cycle to work scheme
•    Facilities such as a gym, restaurant and on-site coffee bars (at some locations)
•    Paid parental and adoption leave. 

Equal Opportunities

At MI5 and MI6 diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented in our workforce such as women, those from an ethnic minority background, people with disabilities and those from low socio-economic backgrounds.

Find out more about our culture, working environment and diversity on our website:

https://www.mi5.gov.uk/careers/diversity

https://www.sis.gov.uk/explore-careers.html


We’re Disability Confident

MI5 and MI6 are proud to have achieved Leader status within the DWP’s Disability Confident scheme.  This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people.  Being Disability Confident, we aim to offer a person-to-person interview to any candidate who self-identifies as disabled and meets the essential criteria for the role.  This is our ‘Offer of Interview’ (OOI). To secure an interview for this vacancy, the essential criteria (in order of application process) are: 

•    A professional qualification in Data/Information/Records Management or Data Governance and/or a minimum of three years relevant experience in a Data, Information or Records Management role (e.g. working with Electronic Document and Records Management System (ERDMS), developing information policies, knowledge management). 
•    Passing the application sift carried out by the Hiring Manager


What to Expect

Our recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order:

•    Initial application
•    Full application
•    Application sift, looking at your motivation for the role and the organisation
•    Assessment centre, including a presentation and technical and competency-based interview
•    If successful you will receive a conditional offer of employment, subject to vetting


Please note, you must successfully pass each stage of the process to progress to the next. Your application may take around 6 - 9 months to process including vetting, so we advise you continue any current employment until you have received your final job offer.


Before You Apply

To work at MI5 and MI6, you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria here.

This role requires the highest security clearance, known as Developed Vetting (DV). It’s something everyone in the UK Intelligence Community undertakes. You can find out more about the vetting process here.

Please note we have a strict drugs policy, so once you start your application, you can’t take any recreational drugs and you’ll need to declare your previous drug usage at the relevant stage.

For MI5 and MI6 the role is based in London, so you’ll need to live within a commutable distance. Please consider any financial implications and practicalities before submitting an application. An interest-free loan via our benevolent fund is available to assist with relocating into privately rented accommodation to take up the offer of employment. 

Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application. You should not discuss your application, other than with your partner or a close family member. 


Right to Withdraw Statement

Please be aware that we withhold the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment. 

This Program / Vacancy is closed to applications.